Category Archives: Blog

Buying a New Photocopier? Your Checklist

4 Things to check before buying a used photocopier

When starting a new business, people are often prone to spending a lot of money upfront. They spend a huge sum of money decorating and equipping their office. However, in these tough and volatile financial times, the more money you are able to save, the more sustainability you bring to your business. This is exactly why buying used photocopiers and other office equipment is a good idea. There are plenty of new businesses that close down and their owners are forced to sell their relatively new photocopiers. Getting hold of these machines can help you setup your office at a much lower expense. To help you out, here’s our list of 4 things you need to check before buying a used photocopier.

1. Check Essential Features: Even though your aim is to save money, you should not compromise on the features. Depending on your business need, note down the desired features such as scanning capability, minimum copy speed, copy volume before heading off to the second hand copier store. Another great way is to research and select a particular model and then look for that same copier in the second hand copier shops. Remember if you fail to buy a machine that gets the job done, the whole investment can turn out to be a waste.

2. Check If It’s Refurbished: If you had to choose between a refurbished and a non-refurbished model, it’s best to go for the refurbished one. The one that’s not refurbished may cost you little less but can also have hidden problems. A refurbished copier is much more reliable as it is checked and repaired before being sold.

3. Check For Warranty: Just because you are investing in an used copier doesn’t mean you have to compromise on warranty. If it’s relatively new, it may still be well within the original warranty period. If you are buying the machine from a second hand dealer, make sure you at least get a warranty for 6 months.

4. Check The Number Of Copies Made: The best way to check the usage of the machine is to check the number of copies it has made. Most copiers today come with an integrated counter that keeps a count of the total number of copies made using that machine. Similar to the mileage meter in your car, this serves as the most reliable method to check the usage of a machine before settling on a price.


Used Photocopiers – Are They The Cost Effective Answer?

The Benefits of Buying a Second Hand Photocopier

So many times we hear the phrase’ paperless world’, we are all moving to electronic filing, emails, abolishing the use of paper, saving the world one tree at a time. Why is it then, that every office I go in, has an abundance of paper? The networks are up, computers on, emails pinging back and forth (sometimes just between two desks in the same building), the fax machine is buzzing, the photocopier is whirling and the stationary cupboard is stacked full of paper.

In truth, despite the electronic age, many of us still prefer to work from a piece of paper. Emails are printed, contracts, letters, legal documents and the like are all photocopied (with the obligatory signature) to be filed, stored for future reference. There is safety in the knowledge that you have a printed copy, somewhere safe, just in case the system crashes irrecoverably.

This leads to the obvious question, which piece of equipment is the best for this role? Should we all be using desktop printers, or desktop Multifunction Copiers (MFC), or, maybe, a standard black and white photocopier? A big part of the answer to this is your budget, if funds are no object and image is everything, get the latest MFC, you may not use most of the features, you may find a lot of unnecessary colour copying done (at significant cost) but you will have a very smart looking piece of equipment in the office – as long as you keep up the monthly lease payment!

The majority of small businesses are more interested in getting the most resource for their money, so, with so many options on the market, which is the best to choose? The most important aspects are cost of the product, in particular running costs, and convenience, usability – sometimes the most cost effective solution for a business is not the most efficient.

Photocopier Costs

There are two distinct types of cost – the initial / purchase cost and the running costs. Photocopiers are generally expensive brand new and most companies prefer to lease them, but have you thought about second hand copiers? In particular have you thought about using a black and white copier? Research and experience have shown that it is, in fact, very rare to actually need something colour copied, colour copying is far more expensive than black and white, both in terms of the print charge (for leased copiers) and in terms of the ink usage / cost. There are also additional parts – cartridges, chips, control mechanisms which can go wrong in these machines and result in costly repairs. A black and white photocopier does the same job with less risk of breakdown (due to less parts to go wrong) and at lower cost. The toner ink on a black and white copier is cheaper, per page printed, than ink for a conventional printer or desktop MFC.

A second hand, black and white photocopier, as sold on our site –, is a lot cheaper than you think, once installed there is either no ongoing service cost (just pay for services) or a very cheap price for an ongoing service / maintenance package. In business terms, the cost of buying the second hand printer would be covered within a year against the cost of the average colour photocopier lease (start up, install and rental charge). As already touched upon, a black and white printer has less ink to replace so funds are saved on ink and the black toner ink is cheaper per page than a desktop printer, or a desktop MFC. A black and white photocopier also has the advantage that one person can order the toner and keep it stocked, as opposed to several people ordering ink for their own desktop printers / MFC’s – this often results in rushed purchases as need for the product outstrips buying at the best price. We must also consider the costs of having multiple printers on individual staff member’s desks – both in terms of the initial outlay and multiple inks required.

The second, equally important consideration is the versatility and usability of the printer or photocopier. If all staff had a printer on their desk, we are promoting laziness and over printing. If people need to get up to print something they will think more about whether it actually needs printing, this will reduce print costs and have a positive effect on the environment. As long as the photocopier is not too far away (i.e. within a 30 second walk) it is likely that there will be a productivity saving, the convenience of printing at their own desk would be replaced with printing only what was really needed and doing it at the same time – creating more productive time.

So, unless your office is made up of a multitude of individual offices, separated by narrow hallways, then it would make most sense, economically, environmentally and practically to have a central photocopier to print to. It is also undoubtedly better to make this a black and white copier, so visit our site and see how good a deal we can do you today!

Perks of Photocopiers In Your Workplace

Photocopiers are a very important addition to any work place thus you should ensure you have them if you want to benefit from their functionality in your business. They have been in existence for more than 70 years and keep getting better thanks to advancement in technology. They are mainly used to make copies of various documents but you can also get others that have multi function devices like color photocopies and fax allowing you to kill one bird with two stones enhancing functionality and productivity as well as lowering the cost of ownership. Other benefits you can get from the machines include: 

Photocopiers Are Convenient And Quick 

Photocopiers offer an easy and fast way to make copies of different kinds of paper work. They are also pretty convenient in the sense that the operator does not have to do a lot as all you have to do is feed in the documents and key in the number of copies you would like and you will be good to go. In addition to this, you can also specify the size of the copies you would like i.e. make them smaller or bigger than the original documents.

Copiers Are Not Messy Like The Old Days

Photocopiers produce clean copies of the documents you want. This means that you do not have to worry about the ink of the machine rubbing off on your fingers or your outfit. This comes as a huge sigh of relief as the methods that were used before the machine was introduced were quite messy. For example, using carbon paper could leave you with ink stains which were not pleasant at all. This also implies that anyone can use the machine without any problem as not special gear or experience is needed to operate it.

Print Both Sides And Produce Digital Copies 

Nowadays, the photocopiers can be used to print both sides if you would like to do so. This makes it an economical choice because less paper is used which is something that you will definitely appreciate. The new machines also make use of digital technology which combines laser printer and scanner. This results in better image of the photocopied images. In addition to this, the machine can also scan the documents before storing them on the queue while it is printing other pages. There are some machines that come with high speed scanning capabilities that can be integrated easily with email. These types of scanners can also be used to share documents as it makes them available on local area network.

Which Brand Of Photocopier

With the numerous brands of photocopiers available in the market, it can be quite confusing to get the one that will suit your business needs best. However it is best to opt for Toshiba photocopiers as they offer some of the best machines in the industry. These are designed with the latest technology as well as the customer needs in mind. They are also durable and cost effective allowing you to use the machine for a very long time without any complications. 

Photocopier Copy Contracts and Costs Involved

Photocopiers and Copy Cost Contracts

There is a trend in the industry that doesn’t appear to be in the customers interest.

I am talking about the immergence of the trend to finance copy cost on your New Photocopier installation.

Would you knowingly consent to paying a tax on a tax. If not then why do firms finance Copy Block?

I have been asked several times what my views are on financing copy block. My answer is simple. In my view I believe it is not a sound business decision. However, I also believe that people who sign these contracts have no reason to complain. They should be well aware of any not so transparent costs involved.

What is ‘financing copy block? It is the act of including the cost per copy, from your New Photocopier installation, in your finance package.

Now on the surface this seems clean and seemless. BUT! LOOK DEEPER!

The reason for most companies to accept a new deal on a Photocopier, be it Colour or Black and White, is their projected ongoing costs. In this case we are talking about what it costs every time someone makes a copy (cost per click).


Supply Company A quoted at 1.1 cents per A4 click

Supply Company B quoted at 1.2 cents per A4 click.

Supply Company A helped you make it clean and seemless by adding your Copy Block (projected copies per month/quarter) into your finance package so you know what is going out each month.

Supply Company B left the contract as status quo whereby you either pay your minimum monthly charge or actual charge if you do volume copies.

Now, on the surface the deal from Supply Company A looks pretty darn good BUT WAIT! You have financed your 1.1 cents per copy. All of a sudden your 1.1cents per copy is a bit dearer than you expected.

It is not rocket science and not for me to be judgemental but would you think it wise to borrow money to buy petrol for your fleet of vehicles.

For a much cleaner and fairer way on Rental Copiers or Leasing a Copier in the Wellington Region – Contact Us.

If you want to purchase a Used Photocopier from our range of quality machines with extended warranties then – Contact Us

Original Toner, Parallel Toner or Refilled Toner Cartridges

OEM Original Toner – Is it really better than Compatible Toner

When asked the question whether one should use original toner, parallel import or refilled toner cartridges I really do not think there is a right or wrong answer.
There are many contributing factors that influence the decision and the biggest one is price. When businesses trade close to the bottom line it is a necessary to protect what meager profits there are by cutting costs where possible.

In the case of Warranty I believe that a Company should protect the warranty period by using the OEM product. There are a couple of tell tale signs with toner mismatch that could void warranty if something goes wrong with the machine itself.

The difference between parallel import toner and refilled toner cartridges is an easier question to answer.
Again, this is down to individual preference but when you can buy a brand new cartridge (not oem) for roughly the same price as wandering off to get one refilled, you would have to ask the question ‘why did I bother’. Same product, same price and all new components should make this one a little easier to answer.
In summary, the choice of whether to use Original Toner, Parallel Toner or refills is up t the individual but warranty periods and product price should be considered.